Stack

Tools we know inside out.

We work with a deliberately narrow stack. Depth over breadth — knowing exactly what each tool can and can't do means we build systems that work in production, not just in demos.

How it connects

One stack. Everything talking.

Every tool we use is chosen because it connects cleanly to everything else. No data silos, no re-keying, no spreadsheet bridges holding it all together with string.

Automated operations CRM pipeline Monday · Go High Level Proposals Auto-generated PDFs Payments Xero · Zoho Books Onboarding Automated sequences Reporting GA4 · SE Ranking HR & people BreatheHR · Xero Automation Make.com · n8n AI layer Claude · DeepSeek · Gemini
01
Monday.com BreatheHR Xero Gmail Google Sheets
1,000+ app integrations

Make.com

The automation backbone behind most of what we build. Make.com connects your tools, moves data between systems and runs the logic that replaces manual processes — without writing custom code for every integration.

  • HR and onboarding flows — new starters sync from BreatheHR to Xero automatically
  • CRM workflows — proposals generated, invoices triggered, follow-ups sent at the right stage
  • Reporting pipelines — data pulled, formatted and delivered on schedule without manual input
  • Document generation — PDFs built from live data and sent to the right person at the right time
02
Make.com Xero Gmail PandaDoc WhatsApp
One place pipeline, ops & reporting

CRM Development

Monday.com and Go High Level configured for how your business actually sells and operates. Pipeline stages, automations, dashboards and integrations built to match your process — not the generic template either platform ships with.

  • Sales pipeline — deal stages, owner assignment, activity logging and probability weighting
  • Go High Level funnels — lead capture, nurture sequences and pipeline stage triggers end to end
  • Operations boards — dependencies, deadlines and status updates automated in Monday.com
  • Management dashboards — pipeline value, conversion rates and team workload from live data
03
Make.com Monday.com Rota software Google Sheets
Zero manual data re-entry

BreatheHR + Xero

The HR and payroll combination used by most of our hospitality and multi-site clients. The two systems don't integrate natively — we build the connection via Make.com so data flows automatically and payroll becomes a review, not a data entry exercise.

  • New starter sync — BreatheHR approval creates the Xero Payroll record automatically
  • Salary change propagation — pay changes flow to Xero before the next payroll run, auditable
  • Leaver processing — Xero updated automatically with the leaving date, final pay triggered
  • Weekly labour cost reporting — payroll data combined with rota hours, delivered every Monday
04
Make.com WhatsApp Google Sheets CRM data
Guardrailed constrained to your brand

AI Layer

Claude, Gemini and DeepSeek embedded into the workflows your business already runs — not as standalone chatbots but as working components inside Make.com automations, CRM pipelines and document systems. The AI does the task. Your team sees the output.

  • Document drafting — proposals, summaries and reports drafted from CRM data, reviewed not written
  • WhatsApp and web chat assistants — locked to your tone, services and policies
  • Data classification and triage — inbound enquiries routed automatically with context
  • AI-assisted reporting — operational data summarised and interpreted before delivery
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Make.com Monday.com Go High Level DocuSign Xero
<2 min CRM trigger to finished PDF

Proposal Generation

Branded proposals and documents generated automatically from CRM data — no copy-pasting, no reformatting, no template hunting. The system produces the proposal. Your team reviews and sends. Built using WeasyPrint, Make.com and e-signature tools.

  • CRM-triggered generation — deal reaches the right stage, branded PDF is produced automatically
  • Pixel-perfect PDF output — your brand, typography and layout consistent across every document
  • E-signature workflow — DocuSign or PandaDoc, signature status feeds back to CRM on completion
  • Contract and agreement automation — the same pipeline applied to any document type
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GA4 SE Ranking Looker Studio Xero Make.com
Scheduled delivered without being built

Reporting & Analytics

Automated reporting pipelines that pull live data from analytics, finance and CRM tools, process it and deliver formatted reports on a schedule. Weekly performance summaries, monthly client reports, labour cost breakdowns — produced and sent without anyone touching a spreadsheet.

  • GA4 and SEO pipelines — traffic, conversions and keyword data extracted automatically on schedule
  • Looker Studio dashboards — live views connected to all data sources, shareable with clients
  • Labour cost reporting — payroll and rota data combined, delivered every Monday by site
  • Scheduled delivery and archiving — reports filed to Google Drive by client and date automatically

Using a different tool?

We can often work with what you already have. Book a discovery call and we'll tell you honestly whether it fits.

Free ops checklist